> ## Documentation Index > Fetch the complete documentation index at: https://wiki.distribution-os.ch/llms.txt > Use this file to discover all available pages before exploring further. # Set a Booking's conditions and shares > Set the distributor share, minimum guarantee and per screening or per admission rates on a Booking, one at a time or for many Bookings at once. A Booking's conditions say how the cinema pays the distributor: a percentage of the net, a flat minimum guarantee (MG), or a rate per screening or per admission. The Booking owns its conditions. Its invoice is calculated from them until the invoice is issued. You set them in the **Commercial terms** section of the Booking panel, or on many Bookings at once with **Conditions**. ## Before you start * You need permission to edit Bookings. Changing conditions on a saved Booking is limited to admin, operations and finance roles. * Know whether the Booking has an invoice. A change can reopen or replace it. See "What happens to invoices" below. * A Booking with day-by-day terms, such as a special projection, settles per day. Change those terms on its **Projections** tab, not here. ## Set the conditions on one Booking **1. Open the Booking** On **Bookings**, click the Booking. On the **Details** tab, scroll to **Commercial terms**. **2. Choose the condition** Open **% Distributor**. The list offers your firm's percentages, then **MG**, **Per screening** and **Per admission**. You can also type any percentage, for example 38, and choose it. **3. Fill in the amount** Depending on your choice: * A percentage: optionally set **MG amount** (hint: Optional floor on this % deal) and **MG rule**. * **MG**: set **MG amount** (hint: Guarantee toward the cinema). * **Per screening** or **Per admission**: set **Rate** in CHF per screening or CHF per admission. **MG amount** (Minimum CHF for the week) is optional. There is no maximum. **4. Choose when the MG applies** **MG rule** reads **Never**, **First week (no follow-up)** or **Always**. It decides when the MG floor applies to a percentage deal. **5. Save** Click **Save changes**. If the Booking has an invoice, a confirmation opens first. On a new Booking, **Use film defaults** is on. DOS fills the terms from the film's terms for the playing week, and shows a line such as the week and the percentage it found. When you change a term yourself, the switch turns off. A saved Booking keeps its own terms: changing the film's terms later does not change it. ## How 50.00 reads as 50% Older Bookings may store the share as 50.00. DOS reads 50.00 and 50 as the same share and shows it as **50%**. The same goes for 47.50, which reads as 47.5%. Nothing for you to fix. ## Change many Bookings at once **1. Select the Bookings** On **Bookings**, tick the rows. A bar appears with **Conditions**. **2. Open Conditions** Click **Conditions**. The panel is titled **Change conditions of N Bookings**. Only what you tick changes. **3. Tick what to change** Tick **Condition**, **MG amount** or **MG applies**, then set the value. An empty MG amount clears it. **4. Read the summary, then save** **What Save does** shows how many Bookings change, how many already have these conditions, how many are left out and why. Open **Bookings that change** to see each before and after. Click **Save N Bookings**. Bookings are left out with a reason, for example: cancelled Bookings keep their terms, Bookings that settle per day, an MG deal that needs an MG amount, a historical invoice that cannot change, and an invoice already sent. Tick **Also replace sent invoices** to include those. Each gets a new invoice with its own number, for you to send. ## What happens to invoices When a change reaches an invoice, DOS opens **This Booking has an invoice** before saving. It tells you what will happen to each invoice: * Not issued yet: it is calculated again from the Booking. * Reviewed: it takes the change and stays reviewed. Click **Generate invoice** on it to make the PDF again. * Marked Invoiced: it goes back to Review, keeping its number and payment reference. * Already sent: it stays as it was and is marked Outdated. A new invoice replaces it, for you to send. * Historical import: it cannot change. Nothing is sent to any cinema, and nothing is cancelled or credited in your accounting system. See [Invoice statuses](https://wiki.distribution-os.ch/invoices/invoice-statuses.md) and [Amend an approved invoice](https://wiki.distribution-os.ch/invoices/amend-an-approved-invoice.md). ## Day-by-day conditions Single days and special projections have a condition per day: **% Share**, **Fixed / day**, **Per screening**, **Per admission** or **Gratis**. **Gratis** is free, and a Booking whose days are all **Gratis** gets no invoice. ## If something looks wrong > [accordion] The percentage I need is not in the list > > Type it in the **% Distributor** search box, for example 38, and choose **Use 38%**. The list your firm is offered is kept in **Settings**, under Invoicing, on the **Conditions** card. Existing Bookings keep their saved percentages whatever that list says. > [accordion] Enter the rate for this weekly condition > > You chose **Per screening** or **Per admission** without a **Rate**. Fill it in. > [accordion] An MG deal needs an MG amount > > The batch panel leaves a Booking out when you choose **MG (flat amount)** and no amount is set. Tick **MG amount** and enter it. > [accordion] A Booking is left out: its invoice was already sent > > Tick **Also replace sent invoices** if you want a new invoice for it, or leave it as is. > [accordion] A Booking is left out: its invoice is marked Invoiced > > Only an admin can put it back to Review. Ask an admin, then run the change again. > [accordion] Save is disabled in the batch panel > > Nothing is ticked yet, the summary is still loading, or the input is incomplete. The hint under the fields says what is missing. ## Related * [Create a Booking or a special projection](https://wiki.distribution-os.ch/bookings/create-a-booking.md) * [Invoice statuses](https://wiki.distribution-os.ch/invoices/invoice-statuses.md) * [Amend an approved invoice](https://wiki.distribution-os.ch/invoices/amend-an-approved-invoice.md) This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.