> ## Documentation Index > Fetch the complete documentation index at: https://wiki.distribution-os.ch/llms.txt > Use this file to discover all available pages before exploring further. # Create a Booking or a special projection > Add one Booking, a week for many cinemas at once, or a special projection such as a school show, on the Bookings page, with film, cinema and version. A Booking is one film, in one language version, at one cinema, for one cinema week. You create Bookings on the **Bookings** page. Use **Add booking** for a single Booking, **Bulk creation** for the same film at many cinemas, and **Add Special Projection** for single days such as a school show. ## Before you start * You need permission to edit Bookings. Without it, the buttons below do not appear. * The film must exist in DOS and have at least one language version. See [Add a film](https://wiki.distribution-os.ch/films/add-a-film.md). * The cinema must be in your own organizations list. The cinema pickers on Booking forms list only your firm's own cinemas. See [Add or fix a cinema](https://wiki.distribution-os.ch/cinemas/add-or-fix-a-cinema.md). * A cinema marked **(not active)** is not offered for a new Booking. It stays selectable only on a Booking that already uses it. ## Create one Booking **1. Open the form** On **Bookings**, click **Add booking**. A side panel opens with the title **New booking**. **2. Choose the film and the cinema** Pick the film under **Film** and the cinema under **Cinema**. In the cinema picker you can type a town. If two cinemas share a name, the town is added to the label. **3. Set the start date** Pick the **Start date**. The calendar only lets you choose the first day of the cinema week for the cinema's region. That is a Thursday for D-CH and I-CH, and a Wednesday for F-CH. You must choose the cinema first. **4. Choose the language version** Open the **Version** tab and tick the language version. If you tick several, DOS creates one Booking per language version. The panel button then counts them, for example **Create 2 bookings**. **5. Check the commercial terms** Under **Commercial terms**, **Use film defaults** is on. DOS fills in the percentage or weekly rate from the film's terms for that playing week. Switch it off to type your own terms. See [Booking conditions and shares](https://wiki.distribution-os.ch/bookings/conditions-and-shares.md). **6. Optional details** Set **Status** (it stays **Automatic** unless you override it), **Billed to** if someone other than the cinema receives the invoice, and **Internal notes** or **Confirmation notes**. Confirmation notes are printed on the booking confirmation for the cinema. **7. Create** Click **Create 1 booking** (or **Create 2 bookings**, and so on, following your language versions). The new Booking appears in the table without a page reload. ## Create the same week for many cinemas **1. Open Bulk creation** Click **Bulk creation**. The panel is titled **Bulk create bookings**. If the table is empty, the **Bulk create** button on the empty screen does the same. **2. Choose the film and language versions** Pick the **Film**, then tick one or more under **Language version**. Cinemas only appear for regions where all ticked language versions are approved. A link under the list lets you show the other regions. **3. Tick the cinemas** Under **Cinemas releasing the film**, tick the cinemas. The list is sorted by potential and relationship score (shown as **P** and **R**). You can search by name, location or city, and filter by region. A cinema with a school or public holiday that week shows **Holiday**. **4. Set playing days and week start** Under each ticked cinema, untick any day the film does not play. By default every day is ticked. Set the **week start** for each region you selected. **5. Choose who pays** Under **Who pays?**, tick **One organisation pays for all** to bill every new Booking to one organization. Tick **Remember this for these venues** if later Bookings of these venues should follow. Leave it unticked for a one-off event. **6. Create** Click **Create N bookings**. A message tells you how many were created and how many already existed. > [!NOTE] > > The technical version section offers **Only the versions each cinema's screens need**. When it is ticked, each cinema gets only the technical versions its screens can play, for example 4K only for 4K screens. ## Create a special projection **1. Open the form** Open the more menu in the top bar of **Bookings** and choose **Add Special Projection**. The panel is titled **Add Special Projection**. **2. Choose film, cinema and version** Pick the **Film** and the **Cinema**, then tick one language version under **Language version**. A special projection keeps exactly one. **3. Add the days** In the **Projections** table, set a **Date**, an optional **Label**, a **Condition** and a **Value** for each day. Click **Add projection day** for more days. You can tick **Same conditions for all days**. **4. Save** Click **Create special projection**. A day labelled **Gratis** is free. When every day is **Gratis**, no invoice is created for the Booking. By default **Exclude from the cinema's week count** is ticked, so the special projection does not count as a cinema week. ## What you'll see The new Booking appears in the **Bookings** table, with its status set automatically from the dates (**Next**, **Live** or **Results**). Open it to find the **Details**, **Version**, **Results**, **Screens**, **Invoice**, **Confirmation** and **Logs** tabs. The responsible user is set on a saved Booking: **Empty follows the Release Strategy card for this film, then the organisation, then its group.** Choosing a user there changes this Booking only. On a saved weekly Booking, the **Playing days** row lets you untick days the film does not play. Unticking a day only describes the week. It changes no amount. ## If something looks wrong > [accordion] The cinema is missing from the picker > > The picker lists only your firm's own cinemas, and a cinema marked not active is hidden for new Bookings. Check the cinema in your organizations list. > [accordion] The start date is greyed out > > The date field stays disabled until you choose a cinema. It shows **Select cinema**. > [accordion] Another Booking of this film and language already covers this week at this cinema > > DOS refuses a second Booking of the same film and language for the same cinema week. Open the existing Booking instead. For special projections the message says it covers one of these days. > [accordion] The special projection button is disabled > > Hover the button. It shows what is missing: **Choose a film**, **Choose a cinema**, or **Tick a language version**. > [accordion] Regional version exceptions > > In bulk creation, an amber box lists cinemas whose region has no approved version. Tick **I reviewed these exceptions and want to create the bookings anyway.** to continue. > [accordion] Create no more than 500 cinema-language Bookings at once > > Bulk creation stops at 500 cinemas times language versions. Split the work in two. ## Related * [Move a Booking date](https://wiki.distribution-os.ch/bookings/move-a-booking-date.md) * [Booking conditions and shares](https://wiki.distribution-os.ch/bookings/conditions-and-shares.md) * [KDM and DCP Dispatch](https://wiki.distribution-os.ch/bookings/kdm-and-dcp.md) This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.