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A Booking’s conditions say how the cinema pays the distributor: a percentage of the net, a flat minimum guarantee (MG), or a rate per screening or per admission. The Booking owns its conditions. Its invoice is calculated from them until the invoice is issued. You set them in the Commercial terms section of the Booking panel, or on many Bookings at once with Conditions.

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Before you start

  • You need permission to edit Bookings. Changing conditions on a saved Booking is limited to admin, operations and finance roles.
  • Know whether the Booking has an invoice. A change can reopen or replace it. See “What happens to invoices” below.
  • A Booking with day-by-day terms, such as a special projection, settles per day. Change those terms on its Projections tab, not here.

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Set the conditions on one Booking

1

Open the Booking

On Bookings, click the Booking. On the Details tab, scroll to Commercial terms.
2

Choose the condition

Open % Distributor. The list offers your firm’s percentages, then MG, Per screening and Per admission. You can also type any percentage, for example 38, and choose it.
3

Fill in the amount

Depending on your choice:
  • A percentage: optionally set MG amount (hint: Optional floor on this % deal) and MG rule.
  • MG: set MG amount (hint: Guarantee toward the cinema).
  • Per screening or Per admission: set Rate in CHF per screening or CHF per admission. MG amount (Minimum CHF for the week) is optional. There is no maximum.
4

Choose when the MG applies

MG rule reads Never, First week (no follow-up) or Always. It decides when the MG floor applies to a percentage deal.
5

Save

Click Save changes. If the Booking has an invoice, a confirmation opens first.
On a new Booking, Use film defaults is on. DOS fills the terms from the film’s terms for the playing week, and shows a line such as the week and the percentage it found. When you change a term yourself, the switch turns off. A saved Booking keeps its own terms: changing the film’s terms later does not change it.

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How 50.00 reads as 50%

Older Bookings may store the share as 50.00. DOS reads 50.00 and 50 as the same share and shows it as 50%. The same goes for 47.50, which reads as 47.5%. Nothing for you to fix.

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Change many Bookings at once

1

Select the Bookings

On Bookings, tick the rows. A bar appears with Conditions.
2

Open Conditions

Click Conditions. The panel is titled Change conditions of N Bookings. Only what you tick changes.
3

Tick what to change

Tick Condition, MG amount or MG applies, then set the value. An empty MG amount clears it.
4

Read the summary, then save

What Save does shows how many Bookings change, how many already have these conditions, how many are left out and why. Open Bookings that change to see each before and after. Click Save N Bookings.
Bookings are left out with a reason, for example: cancelled Bookings keep their terms, Bookings that settle per day, an MG deal that needs an MG amount, a historical invoice that cannot change, and an invoice already sent. Tick Also replace sent invoices to include those. Each gets a new invoice with its own number, for you to send.

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What happens to invoices

When a change reaches an invoice, DOS opens This Booking has an invoice before saving. It tells you what will happen to each invoice:
  • Not issued yet: it is calculated again from the Booking.
  • Reviewed: it takes the change and stays reviewed. Click Generate invoice on it to make the PDF again.
  • Marked Invoiced: it goes back to Review, keeping its number and payment reference.
  • Already sent: it stays as it was and is marked Outdated. A new invoice replaces it, for you to send.
  • Historical import: it cannot change.
Nothing is sent to any cinema, and nothing is cancelled or credited in your accounting system. See Invoice statuses and Amend an approved invoice.

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Day-by-day conditions

Single days and special projections have a condition per day: % Share, Fixed / day, Per screening, Per admission or Gratis. Gratis is free, and a Booking whose days are all Gratis gets no invoice.

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If something looks wrong

Type it in the % Distributor search box, for example 38, and choose Use 38%. The list your firm is offered is kept in Settings, under Invoicing, on the Conditions card. Existing Bookings keep their saved percentages whatever that list says.
You chose Per screening or Per admission without a Rate. Fill it in.
The batch panel leaves a Booking out when you choose MG (flat amount) and no amount is set. Tick MG amount and enter it.
Tick Also replace sent invoices if you want a new invoice for it, or leave it as is.
Only an admin can put it back to Review. Ask an admin, then run the change again.
Nothing is ticked yet, the summary is still loading, or the input is incomplete. The hint under the fields says what is missing.