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If you added a film twice or created it by mistake, cancel and archive it. The film disappears from the lists, but nothing is deleted, and you can restore it later. This is only for films with no Bookings and no money records.

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Before you start

  • You need the admin or operations role.
  • The film must have no Bookings (cancelled Bookings count too), no expenses, no producer payments, no producer reports and no collective invoices. If it has any of these, DOS refuses.

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Steps

1

Open the film

Open Films in the Catalog section and click the film. You can also open it from Film Contract.
2

Click Cancel & archive

At the bottom left of the panel, click Cancel & archive. The button’s hint says it is for a film added by mistake.
3

Confirm

A question asks whether to cancel and archive the film. It says the film leaves Films, Film Contract and every list, that nothing is deleted, and that you can restore it from Archived. Click OK.

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What you’ll see

The panel closes and the film is gone from Films, Film Contract and the Booking form. No Booking can be created for an archived film.

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Restore a film

1

Open the Archived list

On Films or Film Contract, open the More menu in the top bar and click Archived films.
2

Click Restore

Each archived film shows its archive date, the reason, its first release date and its SUISA ID. Click Restore on the film you need. It returns to Films and Film Contract unchanged.
The list shows the 100 most recent films. If there are more, a line reads “Showing the most recent of” followed by the total.

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If something looks wrong

DOS lists what blocks it. The full text ends with: “Only a film with no Bookings, expenses, producer payments, producer reports or collective invoices can be archived.” Keep the film. Do not try to remove Bookings or money records to make it archivable.
The button only appears when you open an existing film and your role can edit films. A film that is not yet saved cannot be archived.
Someone archived it before you. Find it under Archived films.
The film may be archived. Restore it, and the message “This film is archived. Restore it before adding a Booking.” goes away.
It is in the More menu of the top bar and only shows for roles that can edit films. On narrow screens the label may be hidden.