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A cinema report is the settlement PDF a cinema sends after a playing week. Its figures are the definitive, official ones. Once you confirm a report, DOS saves them as the Booking’s definitive results and prepares the invoice. This page shows how a report arrives, how you check it, and how DOS handles a newer version.

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Definitive and provisional figures

Definitive figures come from the cinema’s report and are used for the invoice. Provisional figures come from MaccsBox or daily emails and are only for following the film. When you confirm a report, DOS compares it with the provisional figures of the same days. Differences larger than the margin set in Settings, Invoicing are flagged. See Load provisional results from MaccsBox.

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Before you start

  • You need edit rights on definitive results.
  • The film, cinema and Booking should exist. If not, you can create the Booking from the check screen.

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How a report arrives

A report reaches DOS in one of two ways:
  • By email. DOS reads PDFs (and small cinemas’ Excel files) from the mailbox in the background. Each report found becomes an item in To check.
  • By upload. On Definitive Results, open the menu and choose Import PDF, or on Invoices choose Upload report. You upload “a weekly report PDF” (PDF or .xlsx). One file can hold several reports.
DOS extracts the film, cinema, dates and daily figures. Some reports are confirmed by DOS itself when it is sure. Scanned reports are always left for a person.

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Check a report

1

Open To check

Go to Invoices and open the To check tab. The number beside it counts what waits. Search by film, cinema or screen.
2

Open the report

Select Check on a row. The check screen shows the PDF beside the figures. If the PDF holds several reports, a strip lets you move between them, or tick reports that belong together and select Combine.
3

Pick the Booking

Under Booking, answer Which Booking? with the Booking the figures belong to. DOS shows what the report says (film, cinema, week). You can set the Screen and change the Booking later. If none exists, choose to create a Booking for this report.
4

Check the figures

Switch between Day by day (admissions, Free, Box office CHF, Shows for each date) and Ticket types (price and tickets). A line confirms when the days match the printed total. The To review list names anything that still needs a decision.
5

Confirm

Select Confirm report. The button wording changes with the case, for example Confirm this report, Confirm anyway or Already imported.
Not ready? Select Save for later and add a note, or Ignore the report. Check again reads selected reports again. Remove duplicates removes a report received twice.

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Newer report PDFs

Cinemas sometimes send a corrected report after an invoice exists. Open the To check tab and its Newer report PDFs section. Select Check the mailbox to look through the last three months for corrected versions. For each row (film, cinema, week, invoice, Sent again), select Compare to view the current and newer PDF side by side, then Accept, or Accept all.
For an issued invoice, only an admin can replace its cinema report PDF. Other users see “Admin only”.

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What you’ll see

After you confirm, the figures appear on Definitive Results with their Booking and report. The invoice for that week is created for review, and Performance uses these figures once all the Booking’s invoices are issued. See Invoice statuses.

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If something looks wrong

The footer shows “Choose the Booking first.” Pick one under Booking.
“Confirm the selected booking before saving.” means the Booking choice is not confirmed yet. “Results belong to another Booking: select that one.” means these dates are already on a different Booking.
“Duplicate: these results already exist.” The same figures are saved already. Ignore this report.
The message “Results are switched off for this firm.” means reading is turned off in Settings.
Resolve each item in the To review list, then confirm.
The page says “Nothing to check”: no report or new Booking needs checking.