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A Booking is one film, in one language version, at one cinema, for one cinema week. You create Bookings on the Bookings page. Use Add booking for a single Booking, Bulk creation for the same film at many cinemas, and Add Special Projection for single days such as a school show.

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Before you start

  • You need permission to edit Bookings. Without it, the buttons below do not appear.
  • The film must exist in DOS and have at least one language version. See Add a film.
  • The cinema must be in your own organizations list. The cinema pickers on Booking forms list only your firm’s own cinemas. See Add or fix a cinema.
  • A cinema marked (not active) is not offered for a new Booking. It stays selectable only on a Booking that already uses it.

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Create one Booking

1

Open the form

On Bookings, click Add booking. A side panel opens with the title New booking.
2

Choose the film and the cinema

Pick the film under Film and the cinema under Cinema. In the cinema picker you can type a town. If two cinemas share a name, the town is added to the label.
3

Set the start date

Pick the Start date. The calendar only lets you choose the first day of the cinema week for the cinema’s region. That is a Thursday for D-CH and I-CH, and a Wednesday for F-CH. You must choose the cinema first.
4

Choose the language version

Open the Version tab and tick the language version. If you tick several, DOS creates one Booking per language version. The panel button then counts them, for example Create 2 bookings.
5

Check the commercial terms

Under Commercial terms, Use film defaults is on. DOS fills in the percentage or weekly rate from the film’s terms for that playing week. Switch it off to type your own terms. See Booking conditions and shares.
6

Optional details

Set Status (it stays Automatic unless you override it), Billed to if someone other than the cinema receives the invoice, and Internal notes or Confirmation notes. Confirmation notes are printed on the booking confirmation for the cinema.
7

Create

Click Create 1 booking (or Create 2 bookings, and so on, following your language versions). The new Booking appears in the table without a page reload.

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Create the same week for many cinemas

1

Open Bulk creation

Click Bulk creation. The panel is titled Bulk create bookings. If the table is empty, the Bulk create button on the empty screen does the same.
2

Choose the film and language versions

Pick the Film, then tick one or more under Language version. Cinemas only appear for regions where all ticked language versions are approved. A link under the list lets you show the other regions.
3

Tick the cinemas

Under Cinemas releasing the film, tick the cinemas. The list is sorted by potential and relationship score (shown as P and R). You can search by name, location or city, and filter by region. A cinema with a school or public holiday that week shows Holiday.
4

Set playing days and week start

Under each ticked cinema, untick any day the film does not play. By default every day is ticked. Set the week start for each region you selected.
5

Choose who pays

Under Who pays?, tick One organisation pays for all to bill every new Booking to one organization. Tick Remember this for these venues if later Bookings of these venues should follow. Leave it unticked for a one-off event.
6

Create

Click Create N bookings. A message tells you how many were created and how many already existed.
The technical version section offers Only the versions each cinema’s screens need. When it is ticked, each cinema gets only the technical versions its screens can play, for example 4K only for 4K screens.

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Create a special projection

1

Open the form

Open the more menu in the top bar of Bookings and choose Add Special Projection. The panel is titled Add Special Projection.
2

Choose film, cinema and version

Pick the Film and the Cinema, then tick one language version under Language version. A special projection keeps exactly one.
3

Add the days

In the Projections table, set a Date, an optional Label, a Condition and a Value for each day. Click Add projection day for more days. You can tick Same conditions for all days.
4

Save

Click Create special projection.
A day labelled Gratis is free. When every day is Gratis, no invoice is created for the Booking. By default Exclude from the cinema’s week count is ticked, so the special projection does not count as a cinema week.

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What you’ll see

The new Booking appears in the Bookings table, with its status set automatically from the dates (Next, Live or Results). Open it to find the Details, Version, Results, Screens, Invoice, Confirmation and Logs tabs. The responsible user is set on a saved Booking: Empty follows the Release Strategy card for this film, then the organisation, then its group. Choosing a user there changes this Booking only. On a saved weekly Booking, the Playing days row lets you untick days the film does not play. Unticking a day only describes the week. It changes no amount.

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If something looks wrong

The picker lists only your firm’s own cinemas, and a cinema marked not active is hidden for new Bookings. Check the cinema in your organizations list.
The date field stays disabled until you choose a cinema. It shows Select cinema.
DOS refuses a second Booking of the same film and language for the same cinema week. Open the existing Booking instead. For special projections the message says it covers one of these days.
Hover the button. It shows what is missing: Choose a film, Choose a cinema, or Tick a language version.
In bulk creation, an amber box lists cinemas whose region has no approved version. Tick I reviewed these exceptions and want to create the bookings anyway. to continue.
Bulk creation stops at 500 cinemas times language versions. Split the work in two.