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When the same change applies to many rows, you do not need to open each record. Select the rows, choose the fields to change, review, and apply. Either all selected records change or none do.

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Before you start

  • You need permission to edit the page. Without it, rows have no checkbox.
  • Tables that offer batch editing include Bookings, Invoices, Films, Organizations, Screens, the Inbox and others.

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Steps

1

Select the rows

Tick the checkbox on each row. The checkbox in the header (Select all) selects the rows of the list. A group header can select its rows too.
2

Open the batch editor

A bar appears at the bottom with the count, for example “5 selected”. Select Edit records.
3

Tick the fields you want to change

The editor is titled Edit plus the record type, with “unchanged fields are preserved”. Each field has a checkbox. A field you do not tick stays as it is. A field that currently differs across the selection shows Multiple values.
4

Choose the operation and the value

For each ticked field, pick an operation, then a value:
  • Set to replaces the value.
  • Clear empties the field. No value is needed.
  • Add and Remove appear on fields that hold several values, such as tags, when the field offers them. They add or remove values and leave the others.
5

Review

Select Review changes. The page Review batch changes lists each field with its operation and value, and says how many records will be updated together. If any record fails validation, no changes will be saved.
6

Apply

Select Apply to plus the count. Use Back to correct something, or Cancel to leave without saving.

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Limits

  • You can select at most 500 records at once. Beyond that, the checkbox is disabled and shows “Batch selection is limited to 500 records”.
  • Changing the page of a table clears your selection.
  • Rows you cannot edit show “This row is read-only” and cannot be selected.

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Delete or cancel in a batch

If your role allows it, the bar also has Delete. On Bookings and Invoices it first asks whether to cancel or delete. Bookings with an invoice or results are not changed, and are listed afterwards with the reason, for example “has an invoice”. Select Clear on the bar to drop the selection.
Deleting removes records for good and cannot be undone. When a Booking or invoice has history, cancelling keeps it.

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If something looks wrong

Rows must be selected first, and you need edit permission on the page.
No field is ticked yet. The message “Choose at least one field to change.” appears if you try to apply without one.
The message says the selected Bookings have an invoice, so those fields can only change in each Booking’s own panel, which asks what happens to the invoice. Nothing was changed.
The message is “Playing days must be the only batch change.” Apply the playing days alone, then edit other fields in a second batch.
The message says paid and historical statuses are set by accounting synchronization. Choose another status.